General Reporting - FAQs
You may find that the data differs between reports. Each report uses different search criteria to extract and display its data. Reports may appear to be displaying the same fields as each other, but can still differ.
For example, S11 [CA11] counts the number of unique services, whereas S4 counts the number of services by problem type. This means that S4 may count one service in both the Family Law and again in the Civil Law columns, while S11 will only count that service once.
In most cases the reports are operating as designed, and variations are noted in the supporting documentation. However, any discrepancy is treated as a high priority and improvements can be made.
Before contacting the Helpdesk:
- Check your filters - are the dates and funding categories selected the same in both reports?
- Read the notes and definitions on the report specific pages. They can be found here. These will explain the purpose and design of each report and possibly any variances.
If there are outstanding questions, or you need further clarifications, contact the Helpdesk including example reports and the specific filters used.
We understand the urgency for reporting, and delivering this module to centres is a high priority for the team. Access to the first batch of reports was delivered in late September 2017. The CLASS team is working on delivering the rest of the reports as soon as possible.
To stay up to date on reporting timeframes, subscribe to the CLASS News.
The next release of reports include roughly 60 additional template reports, for both program managers and centres. A full list of the templates can be found here.
It also includes DIY reporting. This is a custom, or build your own, reporting tool. This is similar to the CLSIS Data Query System, although is intended to be much simpler to use.
CLASS contains the following income levels. For the purposes of the Clients by Priority Group report, income levels were grouped by low, medium and high.
- Negative income
- Nil income
- $1-199 weekly ($1-$10,399 yearly)
- $200 - $299 weekly ($10,400 - $15,599 yearly)
- $300 - $399 weekly ($15,600-$20,799 yearly)
- $400 - $599 weekly ($20,800-$31,199 yearly)
- $600 - $799 weekly ($31,200 - $41,599 yearly)
- $800 - $999 weekly ($41,600-$51,999 yearly)
- $1000 - $1249 weekly ($52,000-$64,999 yearly)
- $1250 - $1499 weekly ($65,000-$77,999 yearly)
- $1500 - $1999 weekly ($78,000-$103,999 yearly)
- $2000 or more weekly ($104,000 or more yearly)
This is necessary information in assisting your centre meet the NPA Performance Benchmarks and maintain funding.
Referrals are a new service type in CLASS and the NPA requires Referrals to be included in reports of service types. As current data entry practices do not require or provide for a problem type/law type to be recorded against each referral made, for the purposes of reports, we apportion the number of referrals across the number of problem types recorded.
For example, if a service has 3 problem types (2 Family, 1 Civil) and 1 referral, it will distribute the referral across Family and Civil Law in a 2:1 ratio. That is, 0.66 referral will be counted in Family Law and 0.33 referral counted in Civil Law.
As such, referral counts may include decimal points. The total figure should be a whole number. Please provide suggestions or feedback on how to change the report, or how to record referrals in CLASS to the Helpdesk.
Geographic data, i.e. Rural, Regional and Remote, is not yet included in the reports. This is due to technical constraints at the time of the report development.
It will be added as soon as possible, and based on client primary address details.
The reports only report on the number of Project Services, ie activities, events, presentations, publications etc that are recorded as Services within a Project.
This is different to how reports worked in CLSIS, where the Project was counted, not the activities.
This applies to S11, N3.2 and S4.3.
You can find out the number of CLE Projects by searching in CLASS. Read more about that here.
Information services created before migration to CLASS (~pre February 2017) do not have an associated funding category. To ensure that they are included in reports, select 'Parent Legacy Funding Category' in the report filters.
This funding category was created as a 'nil' category to attach to CLSIS informations.
National Partnership Agreement (NPA) Reports - FAQs
The NPA Performance Benchmark has been designed with very specific parameters. It counts the number of representation services that were closed during the reporting period and the answer the Financial Disadvantage Indicator field on the service. It excludes all services where the answer to Financial Disadvantage Indicator is Unknown.
The decision to design the report in this way followed consultation with the sector and Attorney-General's Department.
Services that were migrated from CLSIS were defaulted to Unknown. Therefore, the period 1 Jan - 30 June 2017 may have less results than you would expect.
You can read more on the NPA Performance Benchmark here.
Reports N1, N2, N3.1 and N3.2 are all designed to measure specific aspects of your centre's performance against the NPA Performance Benchmark.
We have a whole page dedicated to the NPA Performance Benchmark and the criteria. Read more here.
Accountability/Financial Reports - FAQs
You are not able to print or export from the 'Consolidated' tab on Funds Reports, or Budgets.
This is a known issues and has been raised with the developer.