There are two types of reports - Standard and Drilldown.
- Standard Reports are easy to navigate but are largely uncustomisable.
- Drilldown Reports are highly customisable, but as a result can be a lot more complicated to navigate.
The following instructions are largely applicable to both, however more detail is available on Drilldown Reports at the bottom of this page.
Minimise the CLASS Main Menu and/or the Filter Menu by clicking the 3 horizontal lines.
Use the arrows to move to the first page, previous page, next page or last page.
Click the icon that looks like three (3) pages to toggle view to multi page mode, ie scroll through the pages rather than navigate using the arrows.
The default (AUTO) view of the report is relatively small as it fits to the optimal size of your screen to view the entire page.
Use the drop down menu to select a preset zoom, e.g. 100% or 150% fits most screens.
You can adjust further by using the - and + icons. This will adjust the zoom by 1%, up or down.
Print all pages, or the current page only, by selecting the printer icons.
This will open your computer/device print system dialogue.
Export & Save
Select the 'save' (floppy disk) icon to export the report in multiple formats and save to your computer/device/server etc. The following formats are available:
Portable Document Format, a widely used locked down and compressed image style format, read by acrobat readers and similar. This is a common option for sending to third parties, as unlike an Excel file it ensures it cannot be edited.
This is readable by older Excel (prior to 2007) programs and readers. This produces a fully editable xls file.
This is the more recent of the two Excel type files (see above). Readable for Microsoft Excel 2007 and later.
Rich Text Format is readable by many programs and platforms.
MHT is short for MIME HTML, and is a web archive file format. If you actually have a reason to use this then you are possibly a more interesting person than me.
HTML is a format suitable to insert into web pages.
TEXT file is unformatted text.
CSV, or Comma Separated Values, is similar to XLSX and readable by programs like Microsoft Excel. It removes most formatting and is useful for importing into other databases.
Image is a picture-like file readable by image readers. This may be useful for inserting into graphic design files.
Find a particular word or phrase in the report by searching by selecting the search (magnifying glass) icon and typing in the search field.
If you run the same report regularly, you can save a report and the filter selection by selecting the Save As button.
A pop up window will open to add in your own title and description.
Choose a clear title so you can easily distinguish your report from the standard templates.
Add a description for further detail.
Tick the Save Changes box to keep the filter selection the same, or leave it unticked if you want to adjust filters slightly in the future.
The copied report will be added to your reports list.